Construction Project Coordinator & Accounts Officer (DA/CDC + Install Logistics)

mySpa Sydney | Castle Hill, NSW | Permanent part-time | Immediate start

Permanent part-time (Mon–Fri 10am–4pm) construction project coordination + DA/CDC approvals + accounts support — includes company vehicle, phone allowance and immediate start.

“Why you’ll love this role” hook
Enjoy stable daytime hours while you coordinate real, hands-on installation projects from approvals through to delivery and invoicing. You’ll work closely with trades, crane operators and clients, with bookkeeping/payroll support backed by our external accountant. Company vehicle and phone allowance included, with an immediate start available.

mySpa Sydney is looking for an experienced, organised and trade-savvy Construction Project Coordinator & Accounts Officer to coordinate approvals and keep our spa and swim spa installations running smoothly — from booking through to delivery, installation and final invoicing.

You’ll be the key link between clients, councils/certifiers, crane operators, transport providers and our installation team, while also handling invoicing and basic bookkeeping (with support from our external company accountant). If you’re confident dealing with trades, love keeping projects moving, and you’re strong on admin and follow-through, we’d like to hear from you.

Key responsibilities
DA / CDC coordination
- Prepare and lodge DA and/or CDC applications (collect documents, complete forms, coordinate supporting information)
- Liaise with councils, certifiers and consultants to progress approvals and respond to requests
- Track approvals timelines and maintain accurate job files and documentation

Project coordination (delivery / installation / trades)
- Schedule and coordinate jobs from sale through to installation completion
- Liaise with crane operators, transport/logistics suppliers, and internal delivery/installation teams
- Coordinate site access requirements, delivery windows, crane bookings and job sequencing
- Communicate clearly with clients and provide proactive updates and customer service
- Manage multiple jobs at once, prioritising daily tasks to keep deadlines on track

Accounts & administration
- Raise and send customer invoices, process receipts, and follow up outstanding payments when required
- Process supplier invoices and support basic accounts payable/receivable
- Assist with payroll preparation (timesheets / wage summaries) with support from the company accountant
- Maintain tidy records, job costing support, and accurate reporting/document control

About you (must-haves)
- Experience in construction/trades coordination, project administration, or a similar role
- Confidence preparing or coordinating DA/CDC applications and compliance paperwork
- Strong bookkeeping/invoicing skills (Xero/MYOB or similar preferred)
- Comfortable liaising with trades, suppliers and clients with a calm, professional communication style
- Highly organised, strong attention to detail, and excellent follow-through
- Current driver’s licence

What we offer
- Permanent part-time hours: Monday to Friday, 10:00am–4:00pm
- Base salary: $74,000 + super (part-time)
- Company vehicle provided + work-related fuel/tolls
- Phone allowance provided
- Stable, long-term role in a growing business with a supportive team
- Immediate start available

Job Type: Full-time
Pay: $75,000.00 – $80,000.00 per year

Benefits:
- Company car
- Employee discount
- Employee mentoring program
- Travel reimbursement

Work Location: In person