Position Title: Admin / HR Coordinator (Site-Based)

Location: Lindeman Island, Whitsunday Islands, QLD, Australia
Reporting To: Human Resources Manager
Salary: AUD 90K–120K + Superannuation

Overview

The Admin / HR Coordinator supports the HR Manager in enforcing workforce compliance and managing day-to-day HR and site administration on Lindeman Island.

This is not a passive administrative role. The position requires a disciplined, principled, and resilient individual who can apply company policies consistently, maintain accurate records, and uphold professional standards in a remote site environment.

The role acts as a site-level gatekeeper, ensuring attendance, payroll inputs, accommodation, and workforce conduct are managed strictly in line with company policy and HR direction.

Candidate Profile

The ideal candidate will have:

• Experience in remote sites, construction projects, FIFO/mining camps, or site offices

• Strong integrity and confidence to enforce policies across all staff levels

• A detail-driven, “by-the-book” approach with no tolerance for favoritism

• The ability to handle difficult conversations calmly and professionally

Key Responsibilities

Attendance, Timesheets & Payroll Support

• Manage daily staff sign-in/out and attendance records

• Verify timesheets against approved rosters and working hours

• Act as the authorised site verifier before submission to Head Office payroll

• Escalate discrepancies or non-compliance to the HR Manager

Accommodation & Site Logistics

• Administer staff accommodation allocation per company guidelines

• Maintain accurate accommodation and occupancy records

• Coordinate arrivals, departures, and on-island logistics

• Escalate unauthorised changes or misuse

Workforce Compliance

• Conduct routine and random site compliance checks

• Identify and document attendance or conduct breaches

• Report findings objectively to the HR Manager

• Support investigations and disciplinary processes

HR & Administrative Support

• Maintain employee files and HR documentation

• Support onboarding, offboarding, leave tracking, and HR reporting

• Act as a coordination point between site operations and HR

Logistics Coordination

• Coordinate the movement of materials, equipment, and personnel to and from the island

• Liaise with transport providers, suppliers, and contractors on logistics arrangements

• Track deliveries and maintain basic inventory records for site supplies and equipment

• Support planning of on-island accommodation, catering, and resource usage

• Manage bookings and scheduling of shared site resources (e.g. vehicles, meeting spaces)

Authority & Governance

• Operates under the authority of the Human Resources Manager

• Responsible for policy enforcement and accurate reporting, not discretionary decisions

• Any policy exceptions must be escalated to HR for approval

Qualifications & Attributes

• 3–5 years’ experience in construction, FIFO, or remote site environments

• Experience with attendance tracking, payroll support, and site administration

• Highly disciplined, reliable, and detail-oriented

• Confident, impartial, and able to work independently in a remote setting