The Cowboys Community Foundation is a registered charity dedicated to improving outcomes for young people and communities in North Queensland. Through innovative programmes and strong partnerships, we drive positive change, increase access to opportunity, and build lasting community connections. As the official charity of the North Queensland Toyota Cowboys, we harness the profile, and passion of a major sporting brand to engage communities, inspire supporters, and deliver high-impact funding initiatives.

About the Role

We are seeking an exceptional Executive Assistant to the CEO to support the overall functions of our charity and foundations arm, ensuring the seamless coordination of our community-focused initiatives. In this key role, you will work closely with the CEO and Executive Team to help drive the meaningful work we deliver to the communities we serve across the North.

Every day brings new and exciting challenges where you will harness your motivation and ability to coordinate manager, diary schedules, community requests, document preparation, event planning and systems to ensure smooth engagement with all internal operations and key partnerships. 

Key Responsibilities:

• Provide comprehensive administrative support to ensure seamless operation of fundraising and program activities.
• Support the CEO and senior staff in developing and implementing operating procedures.
• Manage calendars, travel logistics for CEO and executives.
• Email inbox management, engage with stakeholders and the community via phone, email, and post.
• Coordinate community requests and inventories.
• Support reporting, presentations and partner documentation.
• Support the implementation and use of CRM platforms and data management support for programs and fundraising.
• Assist in event planning and execution, including charity auctions and fundraising activities.
• Maintain inventories of general merchandise, collateral, program shirts, auction items and raffle prizes, including ordering, stock checks and distribution activities, and other registers to ensure legislative compliance.
• Event support - from planning through to delivery.
• Coordinating deadlines, details and departments - with grace and grit.
• Identify areas for process improvement and develop solutions to streamline operations.

Qualifications and Experience:

• Cert IV or Diploma in Business Administration (or equivalent experience).
• Minimum 5 years’ experience in similar role of high-level administration, executive assistant, operational support, or project management.
• Advanced experience with Microsoft Office suite and CRM systems.
• Supervisory experience or capability to manage an administrative trainee.
• Excellent interpersonal and stakeholder management skills.
• Exceptional organisational skills - you're a next-level multitasker.
• High-level discretion, professionalism and initiative.
• Desirable: Experience supporting executives or managing projects.
• Desirable: Experience in a community, fundraising, or events setting.

Key Competencies

• High-level communication and interpersonal skills.
• Attention to detail and commitment to accuracy.
• Strong collaboration and time management skills.
• Exceptional organizational abilities and multi-tasking capability.
• Ability to handle sensitive situations diplomatically

What’s in it for You?

✅ Be part of something bigger — your work directly supports life-changing programs

✅Competitive salary and bonus structure.

✅Professional development opportunities.

✅ Work at the Hutchinson Builders Centre alongside the North Queensland Cowboys

✅ Join a smart, passionate, down-to-earth team that values impact and initiative

✅ Bring your skills to a role where no two days are ever the same

✅Salary Packaging Benefits: As a valued member of our Charity, you will have access to attractive salary packaging benefits. This allows you to increase your take-home pay by paying for certain expenses with pre-tax dollars.

Benefits include:

- Tax-free salary packaging: Up to $15,900 per annum for everyday living expenses.

- Additional meal and entertainment benefits: Up to $2,650 per annum.

- Access to novated leasing: Save on the purchase and running costs of a car.

How to Apply

Apply now and help us deliver real impact behind the scenes.

Please submit your cover letter and resume through SEEK, outlining:

How you meet the essential skills, experience, and qualifications listed above.

What motivated you to apply for this role.

Application Deadline: Friday, 13th March 2026

Note: Recruitment for this role will commence immediately. Interviews may occur before the end of the advertising period.

For more info or a confidential chat or questions about this position, please email [email protected]

Equal Opportunity Employer: Cowboys Charity Limited is an equal-opportunity employer. Aboriginal and Torres Strait Islander applicants are highly encouraged to apply for this position.

Find out more about our work and initiatives on our website: https://www.cowboysfoundation.org.au/